Whether you’re a part-time employee, a stay-at-home mom, or a CEO, you’ve probably had a day away from you. You may have started being productive, marking things off your list, but then becoming a tracker. Or maybe you failed to get into the groove of work completely, and did nothing at all throughout the day.
Leading productivity expert and book author 1 day refundDonna McGeorge says the issue does not find balance. “People tell me all the time that they feel out of control or overwhelmed and fear failing at the most important things,” she says.
“We need to get out of this vicious cycle into a more positive one. When it comes to finding your refund, we need to look at both our mental and physical capacity – our mind space and our living space. And we need to find balance in both our professional and personal lives in order to access to more capabilities.
The most important things to understand about balance, says McGeorge, are realizing that you are in control of your own destiny and not letting the agendas of others for your needs overwhelm your own. “You have the ability to make choices and set boundaries,” she says.
To give yourself more room, and thus organize your day and save time, she suggests following this three-step method:
Often times people operate out of a default situation. They are on autopilot. I think it’s important to clearly define aspects of your life, including why you do the work you do. Can you identify your ultimate goals, your purpose, and your reason for doing this? This can also work for the relationships, activities, and people you spend your time and energy with. It is possible that you have a job that you don’t like if you can clearly state why you are doing it.”
“Old computers used to store data all over the hard disk, and from time to time you’ll need to run a defragmentation program that takes all that data and condenses it, freeing up larger chunks of disk space and making the computer run more efficiently.
“You can defragment your calendar—only hold meetings between 10 a.m. and 3 p.m., leaving plenty of space in the morning and afternoon to do your real work. When it comes to tasks, defragmentation is a process of compilation.
“Put similar tasks together and do them all at once. Doing email is a great example of fragmentation. Digging every two minutes throughout the day is ineffective. Better to only email for 10 minutes every hour, or maybe just look at your inbox three times a day “.
“We usually associate ‘delegating’ with work-related activities, passing tasks ‘down’ to people lower in the rank. Sometimes this may be true, however, I prefer for people to run their to-do lists through a ‘filter’ Me or not me”, and if it’s not me, who? To a large extent, it comes down to trust. Do you trust others to do this?
“And we should do that with the personal in charge as well. Often in families, there is one person who does all the administrative tasks. If it was you, you might try to share the burden with other people in the family, especially as the kids get older and that’s a good lesson for the ‘adults.’”
“In my career, I have thought about delegation in two ways. First, is someone better prepared to do this thing? So, I outsource or give the work to someone who is a better skill. Second, is this a development opportunity for someone? By sticking with it, it deprives someone No opportunity to grow and learn.
“It’s often our lack of delegation because we have blockers in our heads. Things like, ‘I can do this faster or better. Or the old one’ By the time I explain it, I may have done it myself. Checking in for repetitive or routine things – this is a great starting point.”
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